Dealer Info reservations, cancellation, dealer info, etc.

Merchandise Notice »
Rental Space Information »
Reservations and Payment »
Cancellations »
Additional Information »

MERCHANDISE NOTICE

In order to maintain a high-quality show, exhibitors are asked to only display items classified as antiques or out of production collectibles.  Items must be antique, a good out-of-production collectible and/or items in keeping with character of the show.  NO REPRODUCTIONS will be permitted.

Management reserves the right to ask exhibitors to remove any items from display that do not meet these criteria. 

Rental Space Information

SPACE TYPE

SIZE

PRICE PER SHOW

PRICE PER SEASON

Outside Space

25'x25' minimum

$70

$375 (6 shows)*

Inside Booth / Standard

12' Wide x 12’ Deep

$70

$375 (6 shows)*

Inside Booth / Extra Large

16' Wide x 12’ Deep

$75

$400 (6 shows)*

Covered Pavilion

16' Wide x 12’ Deep

$75

$400 (6 shows)*

Covered Gazebo

16' Wide x 12’ Deep

$75

$400 (6 shows)*

Standard Table

8' long

$7 each

-

Short Table
(Based on availability)

6' long

$7 each

-

* Rate if paid by the season.  DISCOUNT VOIDED if season is not completed.

NOTES:
If you require a special shape space or need to make special arrangements, please contact Larry Wood Directly at 616-735-3333 to make arrangements and discuss proper booth selection.

If a second exhibitor wishes to share a booth, he/she must also sign a contract. An additional $25 fee applies for shared booths.

Limit of 2 adults per booth (except in the event of an emergency or with management approval).

Reservations and Payment

Exhibitor space may be reserved by mailing a contract and fees in full prior to desired show deadline.  You will be confirmed by postcard or telephone.

Established, regular dealers may reserve with a $50 Deposit prior to the show deadline.  April contracts should be mailed by February 15th.

Exhibitors should pay rent for subsequent shows at the Promoter's Desk prior to leaving the current show.  The Promoter's Desk is open show weekends only, Saturday 10:00 AM to 6:00 PM and Sunday 7:00 AM to 5:00 PM.

All rent fees are considered late 6 calendar days following each show.  If you are going to be late and intend to hold your space to exhibit at the next show, please call (616) 735-3333 to make arrangements.

We encourage dealers to pay their sales tax in a timely manner-Forms are supplied to dealers at the show.

Cancellations

NO CREDIT IS GIVEN FOR CANCELLATIONS THE WEEK PRIOR TO THE SHOW.  ENTIRE BOOTH RENT COMES DUE.

A $20 service fee is charged for any show cancellation regardless of notice.

NO SHOWS:  Management reserves the right to re-assign any space unoccupied at 7:30 am the Sunday Morning of the show.  A dealer who fails to show forfeits all fees due.

Emergency contact number on the weekend of the show for Dealers is (616) 550-3921.

Additional Information

VEHICLE IDENTIFICATION

  • Window Cards must be visible on the dash of all dealer vehicles.
  • If a second vehicle is necessary, exhibitors must arrange for this IN ADVANCE.
  • Second vehicles must be parked in the lower parking area or the "race track" parking area.
  • Large Vehicles that do not fit in your space should be parked in a designated parking area outside of the exhibition area.  Please contact us in advance to inquire if your vehicle will fit inside your space.

EXHIBITOR SETUP & SHOW SCHEDULE

  • Exhibitors may begin setting up AFTER 11:00 AM on the Saturday of the show weekend.
  • Exhibitors entering on Sunday morning are asked to use the Davis Street Entrance.
  • Exhibitors may exit and enter on a 24hour basis any time after Saturday through the guarded (Davis) gates.  Buildings shall be secured and guarded (security provided) between the hours of 8:00pm and 6:00am.
  • The gates open to the general public Sunday at 8:00 am.  Dealers should be in their booths by 7:30 AM.  The show runs until 4pm.
  • Exhibitors are asked to be professional and are requested not to begin packing until after 4pmNo Early Packing.
  • Please remove all trash and materials from your booth before leaving.
  • Drive-In unloading is available.  Please keep aisles clear to accommodate all dealers during setup.

WEATHER

  • The show will be held rain or shine.  Dealers should plan to exhibit “rain or shine”, regardless of forecasts or weather changes during the show.

LODGING & ACCOMMODATIONS

  • Exhibitors who wish to stay on the grounds overnight may do so.  A $5 fee for electrical hookup applies.

TABLE USE & DISCLAIMER

  • We provide 6’ and 8’ tables for rent.  Please request in advance of show setup.  Table coverings should be used, please NO bare tables.  Chairs are not available. 
  • Exhibitors are responsible for inspecting tables for proper function prior to use and are expected not to overload tables beyond their capacity.
  • AAM Management assumes no responsibility for the functionality or exhibitor use of the tables.

LIGHTING

  • Buildings have good lighting and outlets are available for exhibitors wishing to utilize additional lighting in their displays.

FIRST AID

  • Basic first aid is available on the grounds on Saturday and Sunday.

NO ADVERTISING

  •  NO distribution of contracts or advertising on the premises unless preapproved by show management.

Please return your signed contract with rental fees to:
Larry L. Wood
2030 Blueberry Drive NW
Grand Rapids, MI  49504